1. About us and this policy
We understand that privacy is an important issue for many individuals, and we are committing to complying with those privacy laws applicable to us, including the Australian Privacy Principles.
Rest assured, we never sell, rent or trade personal information, and we respect your privacy rights (including your right to ask for access to, and correction of, your personal information, and ask to stop receiving unwanted direct marketing). We will always work with you as best we can to support those rights.
In this policy, ‘we’ or ‘us’ refers to BuzzConnect (ABN 85 601 699 807).
2. Collection of your personal information
We collect and hold kinds of personal information that directly relate to, or are reasonably necessary for, us doing business with you (including providing you with Services). Personal information is information that can be associated with a specific person and could be used to identify that specific person (whether from that date, or from that data and other date and other information that we have).
The types of personal information that we collect depends on the nature of our relationship with you. For example, when you register for an account on our Services, or apply for a position with us, you may be required to provide us with your name, contact details (including address, telephone number and email address), date of birth and gender.
If you choose to connect your account on our Services to your account on another service (for example, Google or Facebook), we may receive information from the other service (for example, your name, email address, age range, profile picture, language, and friend list). You can stop sharing the information from the other service with us by removing our access to that other service.
When you access or use the Services, we may receive usage data about your interaction with the Services (for example, when you create or log into your account or pair goods to your account), and, if you have given us access to your location, we may also collect location data. We collect this from Wi-Fi access points, GPS signals and cell tower IDs. You can remove our access to your location by using your mobile device settings (however doing so may result in you not being able to fully access the Services). We may also derive your approximate location from your IP address.
Other than in relation to people who directly work with or for us (employees, contractors or consultants), we do not collect sensitive information (including personal information relating to a person’s racial or ethnic origin, political opinions, religion, trade union or other professional or trade association membership, sexual preferences and criminal record). We will only collect sensitive information with your prior consent. If you provide us with certain services, for example as a contractor or consultant, we may in some circumstances, collect sensitive information (for example where we require you to provide medical certificates, or if we carry out criminal record checks).
We do not consider personal information to include information that has been aggregated or made anonymous such that it can no longer be used to identify a specific person (whether alone or in combination with other information).
3. Why we collect, hold, use and disclose personal information
We collect, hold, use and disclose personal information about you when it is reasonably necessary for our business functions and activities. These include:
(a) providing you with Services;
(b) marketing and selling our Services;
(c) communicating with you, including providing you with information (including marketing material) about our business, Services, and relevant news and events that we think may be of interest to you, sending you Service notifications, and seeking your opinion on the quality of, and proposed changes to, our Services;
(d) conducting promotional activities and providing special offers
(e) assessing and processing any enquiries and requests that you make (including orders for Services, and employment enquiries);
(f) administering and managing our relationship with you;
(g) providing you with invoices and reminder notices;
(h) improving our Services and developing new ones;
(i) complying with legal requirements, and facilitating the safety and security of our Services (including authenticating users, facilitating secure payments, enforcing our terms and policies, responding to a legal request or claim, protecting against fraud and abuse, and conducting audits); and
(j) resolving any complaints that you may have about us or our Services.
If you do not wish to receive marketing communications from us, you can unsubscribe using the link in the marketing email.
If you do not provide us with personal information about you that we request, we may not be able to undertake certain activities for you, including providing you with information or Services that you request us to provide.
4. How we collect personal information
The main way in which we collect personal information about you is when you give it to us (for example, your details when you register for an account on our Services, participate in a survey, contest or promotion, make an enquiry about our Services, sign up to receive information from us, seek advice from us, attend an event provided by us, or apply for a job with us).
We may also collect your personal information though your use of the Services (for example, when you are access or use our applications or software, we may collect usage data and geo-location data).
We will usually only collect personal information about you from you, however in some situations we may collect personal information about you from a third party. We will only collect personal information about you from a third party if it is unreasonable or impracticable for us to collect this information directly from you, or we are otherwise permitted, required or authorised by law to collect this information from the third party.
In most circumstances it will be necessary for us to identify you in order for us to do business with you, however, where it is lawful and practicable to do so, you have the option of dealing with us anonymously or by using a pseudonym.
6. Who we may disclose your personal information to
We may disclose your personal information to our corporate affiliates, contractors, agents, consultants, and professional advisors (including business partners, advertising partners, mailing and printing houses, IT providers and other service providers) (collectively, Partners) who assist us in undertaking our business functions and activities, including running our websites. Some of our Partners are located outside of Australia, including within the USA.
When we undertake activities on behalf of a client of ours (for example, deliver and host a client-branding application, or run a survey or competition for a client), and those activities require us to collect your personal information for that client, we may disclose your personal information to that client. Some of our clients are located outside Australia, including in the USA and Canada.
Before disclosing your personal information in the manner described above we take steps to ensure that any third-party access to personal information complies with the applicable privacy laws.
We will also disclose your personal information where we are required or authorised by law to do so.
7. How we hold personal information
We hold personal information by recording and storing it in a variety of forms, including in hardcopy and electronic files and databases. Servers on which we store personal information are located in Australia and the USA.
We take reasonable steps to ensure that the personal information we hold is protected from misuse, interference, loss and unauthorised access, modification or disclosure, however no method of transmitting or storing data is completely secure, and if you have a security-related concern, please contact us immediately (with details) via email to email@example.com
If we hold personal information about you that we no longer need for any purposes for which it may be used or disclosed under law, we will take reasonable steps to destroy that information or to ensure that it is de-identified.
8. How you may access and seek correction of your personal information
If we hold personal information about you, you have the right to request access to that personal information, and to request its correction if you think that it is inaccurate, out-of-date or incomplete. Such request may be made by contacting us in writing in accordance with clause 11.
We will respond to your request for access or correction to your personal information within a reasonable period after the request is received (and we will endeavour to respond within 30 days).
To the extent reasonable and practicable, we will provide you with access to your personal information in the manner requested by you.
Although we will generally grant you access to your personal information upon your request, in certain situations we may legally refuse to grant you access. If we refuse to grant you access to your personal information or refuse to give you access to your personal information in the manner in which you request, we will provide you a written notice that sets out the reasons for our refusal (provided that it is not unreasonable in the circumstances to set out those reasons), and the complaint process that you may use if you disagree with our refusal.
If we consider it appropriate, we may charge you for giving you access to personal information that we hold about you (provided that the charge is not excessive).
9. Correction of your personal information
We take reasonable steps to ensure that the personal information we hold is accurate, up to date and complete (having regard to the purpose for which that information is held). To assist us to do this we rely on you to provide us with accurate, up-to-date and complete information in the first instance, and for you to notify us if you believe that any personal information that we hold about you is inaccurate, out-of-date or incomplete.
10. How you may complain about a breach of privacy laws and how we will deal with such a complaint
If you make such a complaint we will investigate your complaint, and we will endeavour to respond to your complaint (and notify you of the outcome of our investigation) within 30 days of receipt.
If you feel that we have not resolved your complaint to your satisfaction, you may raise your concerns with the Office of the Australian Information Commissioner in writing by email to firstname.lastname@example.org or by mail to GPO Box 5218, Sydney NSW 2001, Australia.
11. Contacting us
Last updated: 24 August 2018